ANNEX C TO

KIN/2602/14/PED

DATED SEP 00

TERMS OF REFERENCE FOR KINLOSS GOLF SOCIETY - SECRETARY

1. The Secretary, as Executive Officer, is responsible to the OIC KGS for all matters relating to the administration of the Society. Particular duties are as follows:

a. Ensure Committee Members are advised of the dates of Committee Meetings and agenda.

b. Ensure the minutes of all meetings are kept in a properly prepared minute book.

c. Attending Committee Meetings as promulgated.

d. Representing the KGS, in the absence of the OIC or his deputy, at meetings of the Forres Golf Club Council, Management Committee, or their successors, of Forres Golf Course (Muiryshade) and any subsidiary committees as promulgated.

e. Ensure an up to date list of members is maintained, ensuring by periodic checks with the Membership Secretary that lists crosscheck for accuracy.

f. Ensure that members are kept aware of KGS activities through the medium of Kinloss Focus, Newsletters and SRO's.

g. Ensure that members of the KGS are fully aware of the etiquette of golf prior to any season ticket for Forres Golf Course, daily or annually, being issued.

h. Ensure the OIC or his Deputy, prior to release or action, sees all incoming or outgoing mail to or from the Society.